Workflow & HR Tools
Documents, approvals, and HR tools all in one system
Over 15 online document types: leave, OT, shift changes, holiday swaps, salary certificates, visa requests, petty cash claims, resignation, and more. Set up to 5 approval levels, with separate flows for documents that end at a supervisor vs. documents that must end at HR. Certificates support 2 languages (Thai–English). Petty cash claims can have unlimited categories, with limits on amount/number of documents per month. Set a Grace Period to prevent retroactive edits after a cycle closes.
Result: Reduces payroll errors by >90% / closes payroll cycles 3-5x faster / compliant with Thai labor and tax law
E-Document & Approval Workflow — Full Document + Approval System
- Strengths
- Over 15 document types employees can submit
- Set up to 5 approval levels
- Separate flows for documents that "end at a supervisor" vs. "must end at HR"
- Salary certificates, employment certificates, and visa letters support 2 languages
- Petty cash claims can have unlimited claim categories
- Set a claim limit per person per month
- Limit the number of documents submitted per month
- Prevents retroactive document edits after a monthly cycle closes (Grace Period)
- Use Case
- Employees can submit leave forms, OT forms, shift-change forms, salary certificates, etc. via mobile — no paper needed
- A factory has a multi-level approval structure, e.g. supervisor → manager → HR → personnel → final executive
- A leave form ends at the supervisor, but a "salary certificate" must be reviewed by HR first
- An employee needs to apply for a Japan visa → generates an English-language document from the system instantly, no need for HR to type it
- E.g. travel expenses, equipment costs, maintenance costs → HR can easily audit expense categories
- Officer-level staff can claim up to 2,000/month, while Manager-level staff can claim up to 5,000
- Limits claims to no more than 3 times per month to reduce HR workload
- Cycle closes on the 25th → edits allowed retroactively until the 27th, after which the system locks everything for legal accuracy and auditing
HR Tools — Extra Tools to Help HR Work Faster
- Strengths
- Organization Chart
- Probation Evaluation
- Asset Held (records assets held by employees)
- Warning Letter + Automation Suggestion
- Use Case
- HR can generate an org chart automatically from employee data, no need to draw it manually in PowerPoint
- A supervisor evaluates a probationary employee through the system → HR sees the result immediately, with history kept for the hiring decision
- Records who holds which laptop, SIM card, or uniform → when an employee resigns, HR can fully verify returned assets
- The system alerts when an employee has an incomplete clock-in pair, or worked a holiday without an approved document → prevents payroll calculation errors before closing the cycle
