OT & Leave Management
Control OT and leave according to your real policies — no need for a supplementary Excel sheet
Set up to 8 OT types, supporting X1.0 / X1.5 / X2.0 / X3.0 rates, or accumulate as special holidays. Round OT several ways: no rounding / 10 / 15 / 20 minutes / half-hour / full hour / round the final pay amount. Leave quotas as: not prorated / prorated quarterly / annually / up to the current date. Choose the quota unit as days or hours / set conditions for advance notice, backdating, consecutive leave, and gender eligibility. Supports up to 19 leave types plus absence, with automatic deductions/special-holiday accumulation.
Result: HR no longer needs to manually calculate OT and leave / reduces friction between supervisors and staff / supports organizations with multiple rule sets under one company
Highly Flexible OT Settings (OT Customization)
- Strengths
- Supports up to 8 OT types
- Supports OT rates of X1.0, X1.5, X2.0, X3.0
- Supports accumulating OT as special holidays
- Can cap maximum OT hours per day
- Separate OT rules by employee type
- Separate individual OT rules
- Pay OT in tiered steps (baht)
- Pay tiered OT as a "multiple of wage"
- Round OT with no rounding/10/15/20 minutes
- Round to the nearest half-hour/hour
- Round the final OT pay amount to a whole number
- Use Case
- A factory has weekday OT, special-holiday OT, public-holiday OT, and urgent OT → all set up separately without mixing
- An employee works on a public holiday → the system applies X3.0 automatically per the law
- The company sets Sunday OT as unpaid, accumulating as compensatory holiday instead
- An employee requests 10 hours of OT, but the law caps it at 8 → the system only counts 8
- Daily staff get OT calculated every day
monthly staff only when approved by a supervisor - Managers get a special X2.5 OT rate for emergency work only
- OT hours 1-2 = 50 baht/hour
hours 3-5 = 70 baht/hour - A daily-wage employee earning 350 baht → OT from the 3rd hour onward is calculated at X2.0
- An employee works 1 hr 17 min of OT → rounded down to 1 hr 15 min
- 1 hr 32 min of OT → rounded up to 2 hours
- 457.28 baht → rounded up to 458 baht for a cleaner payslip
Leave Quota Management
- Strengths
- Supports up to 19 leave types plus absence
- Can set quotas as "not prorated"
- Quota prorated quarterly
- Quota prorated annually
- Quota calculated up to "the current date"
- Choose to start counting quota from start date or confirmation date
- Quota can carry over across years
- Leave quota can be rounded
- Quota unit can be "days" or "hours"
- Deduct quota only on working days
- Accumulate special holidays (Day Off Pool)
- Enable/disable taking leave beyond quota
- Set advance-notice/backdated leave rules
- Set a maximum number of consecutive leave days
- Separate quotas by employee type
- Set quotas by gender
- Use accumulated special holidays to offset leave
- Deduct pay for leave as a multiple of wage
- Round leave hours in several ways
- Leave pay can count toward TAX/SSO/PVD
- Import leave quota/leave data via Excel
- Set the quota year cycle to match the payroll cycle
- Use Case
- Companies with ordination leave, maternity leave, or family-care leave can set them all up without workarounds
- After 1 full year, an employee instantly gets 6 days of annual leave
- After 3 months of work, an employee gets 1 day of annual leave
- 0.5 days per month → totals 6 days by year end
- An employee starting June 15 → leave entitlement shows based on actual tenure, not the full amount
- Some organizations don't count quota during probation → entitlement starts after passing probation
- 3 days remaining from last year → automatically carried over to the new year
- 4.6 days earned → rounded up to 5 days
- Factories use hourly units, e.g. taking 2 hours of leave instead of a half day
- Taking leave Friday through Sunday only deducts the Friday
- 8 accumulated OT hours → becomes 1 day of "special holiday"
- A hospital allows leave beyond quota, deducting pay for the actual amount
- Personal leave requires 3 days advance notice
sick leave can be backdated by 2 days - Cap annual leave at no more than 5 consecutive days
- Daily staff get 15 sick days / monthly staff get 30
- Maternity leave is 98 days for female employees only
- 1 day of annual leave → deducted from "OT compensation days" first
- Unpaid leave → deducted at 1x the daily wage
- 51 minutes of leave → rounded up to 1 hour
- If leave is paid, it can optionally count toward the tax base
- The company switches systems mid-year → remaining quota balances can be imported immediately
- A factory uses a leave cycle of "Aug 1 – Jul 31" instead of the calendar year
