faq > HR Department
Not difficult at all. We provide an Excel template for bulk importing large amounts of employee data at once. Our implementation team is ready to guide and assist you through every step to make the data migration fast and as accurate as possible, or if it's not convenient, you can send us your existing data file and let our team import it for you.
Very flexible. You can create shift schedules in many formats — rotating shifts, overnight shifts, split shifts, or employee shift swaps. The system handles them accurately and automatically connects to overtime (OT) and shift-pay calculations.
Employees can view their own time record history and immediately submit a "time correction request" through the mobile app. The request is sent to their supervisor for approval along the reporting line. Once approved, the working time in the system is updated automatically, so the data is always accurate and HR doesn't have to manually fix it.
Yes, in full detail. You can set up leave policies in many ways based on tenure, position, or other conditions. The system can prorate leave entitlement for new employees, set up leave accumulation, and automatically set expiration dates for carried-over leave.
You can set your own evaluation topics (KPIs) and forms in the system, then send them for employees to self-evaluate and for supervisors to evaluate online. Evaluation results are stored as a history and can be used to analyze salary increases or bonus payments, making the whole process transparent and auditable.
In a fully systematic way. You can set the probation period in the employee's record. The system sends notifications to HR and the supervisor as the evaluation deadline approaches. Once the employee passes evaluation, you can change their status to "permanent employee" in just a few clicks, and leave entitlements and benefits will automatically adjust according to the policy set for permanent employees.
Yes. You can create training courses, define target employee groups, and record each employee's training history. This helps you plan a training roadmap and track progress systematically.
Yes, fully supported. We can create "Employee Groups" with completely different policies, whether for payroll calculation methods, leave entitlements, holidays, or benefits, letting you manage every employee type under one platform.
Yes. We have a "Document Management" feature where you can create templates for various documents and use them to issue documents for each employee, with a record of issued documents saved in the employee's profile for future reference.
We understand this concern well. HumanSoft can also be used through a computer web browser. HR can act as an assistant to manage data for these employees, such as recording their working time or submitting leave requests on their behalf. We also offer Kiosk Mode (Time App), where a single tablet can be set up as a central clock-in point for multiple employees.
Easy and auditable. You can perform a "retroactive payroll adjustment," where the system calculates the difference to be paid extra or deducted, and automatically shows this amount in the current payroll cycle, with the source clearly indicated on the payslip.
The system has a clear "Offboarding" process. Once you enter the employee's last working day, the system helps calculate all amounts due to the employee, such as the final month's salary, statutory severance pay, unused annual leave payout, and other deductions, ensuring the final payment is accurate and complete.
